The decisions stay yours.The paperwork does not.
BuildFlow reads every enquiry the minute it lands, says what is missing, drafts the estimate with every price left blank, and chases the proposal until the customer answers. No number reaches a customer that you did not write.
No card to start.
The enquiry, as it arrived
“Hi, we’re looking to redo our kitchen. Want to open up the wall to the dining room if that’s possible. Hoping to start before the holidays. Can you give us a number?”
Dana Whitmore, from your website form
Confirmed
- Kitchen remodel
- Wall removal between kitchen and dining
- Before the holidays
Inferred, not stated
- Structural work is likely
- Permit probably required
Missing, so it asks
- Budget
- Address
Your criteria, not ours
- Project type you take onMet
- Inside your service areaMet
- Timeline you can meetNot known
- Budget in rangeNot known
Two unknowns, so it does not call this a win. It drafts the two questions and waits for your verdict.
Proposal 1042
- You sent itTue 9:04
- Dana opened itTue 9:06
- First reminder sentThu 8:00
- Second reminder, if she still has not answeredMon 8:00
The moment she replies, the chasing stops. Nobody has to remember to turn it off.
One enquiry, all the way to a proposal. Four steps in the order they happen, and the two that involve money are yours.
It reads the enquiry the minute it lands. What the customer actually said, separated from what the software is only guessing, and a list of what is missing so you know what to ask.
The enquiry, as it arrived
“Hi, we’re looking to redo our kitchen. Want to open up the wall to the dining room if that’s possible. Hoping to start before the holidays. Can you give us a number?”
Dana Whitmore, from your website form
Confirmed
- Kitchen remodel
- Wall removal between kitchen and dining
- Before the holidays
Inferred, not stated
- Structural work is likely
- Permit probably required
Missing, so it asks
- Budget
- Address
You decide whether it is worth your time. The checklist is your own criteria. An unknown never counts as a pass, so nothing can look better on paper than it is, and the verdict is yours to record.
Your criteria, not ours
- Project type you take onMet
- Inside your service areaMet
- Timeline you can meetNot known
- Budget in rangeNot known
Two unknowns, so it does not call this a win. It drafts the two questions and waits for your verdict.
You price the work. It lays out the lines and leaves every price empty. Anything already in your price book fills itself in on an exact match. Everything else waits for you.
Drafted from the enquiry
Draft| Line | Unit | Your price |
|---|---|---|
| Demolition and haul away | job | empty, for you to fill in |
| Structural header and beam | job | empty, for you to fill in |
| Cabinets | each | empty, for you to fill in |
| Countertops, quartz | sq ft | empty, for you to fill in |
Every price arrives blank. The software will not put a number in front of a customer that you did not write.
It chases until the customer answers. They open a link rather than an attachment, so you can see they read it. Two reminders go on their own, and they stop the moment she replies.
Proposal 1042
- You sent itTue 9:04
- Dana opened itTue 9:06
- First reminder sentThu 8:00
- Second reminder, if she still has not answeredMon 8:00
The moment she replies, the chasing stops. Nobody has to remember to turn it off.
Every product in this category says it has AI. Almost none of them say what it is not allowed to touch.
These are limits in the build rather than preferences in a settings screen, and they are the reason the rest of it can be left to run on its own.
It never writes a price
Drafted estimates arrive empty. A number appears when you type it, or when your own price book matches the line exactly. There is no third way in.
An unknown is never a pass
A missing budget or an unclear timeline counts against a lead instead of being rounded away, so nothing reads better on paper than it is in life.
Nothing reaches a customer unsent
It drafts, you read, you send. The only exception is the follow up you switched on yourself, and that stops the moment they reply.
Nothing you already use.
The rest of this category sells one system for everything, which means a month of moving your business into it and a crew who will not open it.
Your calendar stays your calendar. Your inbox stays your inbox. Your accountant keeps the books they already keep. BuildFlow connects to those and does the part nobody was doing: the reading, the drafting, the chasing and the remembering in between.
It is not for everybody. It is quicker for both of us if we say so now.
Worth your time if
- Two to fifty people, doing kitchens, baths, additions and whole home work.
- Enquiries arrive faster than you can answer them properly.
- You use a calendar, an inbox and an accountant, and you intend to keep them.
Look elsewhere if
- You need crew scheduling, time sheets or job costing while the build is running.
- You want one system for everything and will move your business into it.
- You are a single trade running high volume service calls rather than remodels.
On the page, where you can read it. You should not have to sit through a call to find out what something costs.
Solo
One person doing the office work in the evenings.
Price not set yet
- One seat
- Unlimited leads, estimates and proposals
- Enquiry reading and drafting
- Follow up that stops when they reply
- Your own price book
Crew
Most crewsA few people who need to see the same pipeline.
Price not set yet
- Up to ten seats
- Everything in Solo
- Proposals sent from your own domain
- Calendar, inbox and accounting connections
- Shared price book and templates
Company
Enough people that who did what starts to matter.
Price not set yet
- Unlimited seats
- Everything in Crew
- Roles and permissions
- Priority support
The ones worth asking first.
- Does the AI set my prices?
- No, and it cannot. A drafted estimate arrives with every price empty. Numbers reach a line one of two ways: you type them, or they come from your own price book on an exact name match in the same section. There is no third way, and that is a property of how it is built rather than a setting somebody has to remember to respect.
- Will it email my customers without me?
- It writes, you send. The one thing that goes out on its own is the follow up on a proposal you already sent, and only because you switched that sequence on. It stops the moment the customer replies.
- Do I have to move off the tools I already use?
- No. It connects to your calendar, your inbox and your accounting rather than replacing them. What it does is the coordination in between, which is the part nothing else was doing.
- What happens to an enquiry it cannot read properly?
- It says so. Anything inferred is labelled as inferred, anything absent is listed as missing, and it drafts the questions for you to send. It does not fill a gap with a plausible guess and carry on.
- How long before it is useful?
- Put in an enquiry you have already had and you will have a proposal out of the other end the same evening. Prices are the only thing it needs from you, and you can add those as you go rather than up front.
Put in an enquiry you have already had.
You will have a proposal out of the other end this evening, priced by you, and you will know within the hour whether this is worth another minute of your time.
Start free